Deputy
TL;DR
Deputy is a web-based workforce management platform for employee scheduling, time tracking, and team communication.
Key Facts
Free version: Deputy offers a free trial. No permanent free tier.
Pricing
Starting at $5.50/user/month
Essentials
- Employee scheduling
- Time and attendance
- Basic reporting
- Mobile app
Scale
- Everything in Essentials
- Advanced reporting
- Leave management
- Task management
- API access
Enterprise
- Everything in Scale
- Custom integrations
- Dedicated account manager
- SSO and advanced security
Additional Pricing Information
Deputy starts at $5.50/user/month (Essentials), $7.25/user/month (Scale), and $10/user/month (Enterprise). Annual billing offers discounts. Free trial available.
Details
What is Deputy?
Deputy is a workforce management platform used by over 385,000 workplaces globally. It simplifies employee scheduling, time and attendance tracking, leave management, and team communication. Managers can create schedules using templates, copy previous rotas, and drag employees into shifts. Employees use the mobile app to clock in/out, swap shifts, and request time off. Deputy integrates with major payroll and POS systems for one-click data transfer. The platform tracks labor costs and provides compliance features for wage and hour laws. While the core scheduling and time tracking are solid, the reporting tools and notification system need improvement.
Key Features
- *Employee Scheduling** — Create, publish, and manage shift schedules with drag-and-drop
- *Time and Attendance** — Mobile clock-in/out with GPS verification and break tracking
- *Leave Management** — Request, approve, and track PTO with automated balance calculations
- *Task Management** — Assign tasks to shifts and track completion
- *Team Communication** — News feed, announcements, and shift swap requests
- *Payroll Integration** — One-click export to Xero, ADP, Gusto, and other payroll systems
- *Labor Cost Reporting** — Real-time visibility into labor costs by department or location
- *Multi-Location Management** — Manage schedules and attendance across multiple sites
Who is it for?
- Retail, hospitality, and healthcare businesses with hourly workers
- Multi-location businesses needing centralized scheduling
- Managers spending too much time creating weekly schedules
- Companies wanting to reduce payroll errors and time theft
- Teams needing a simple mobile app for shift management
Who is it NOT for?
- Salaried employees or knowledge workers (not designed for this)
- Businesses needing advanced demand forecasting or AI scheduling
- Teams requiring detailed custom reporting (Report Builder is weak)
- Organizations with complex project management needs
- Budget-conscious teams needing free scheduling tools (use Homebase)
The Bottom Line
Deputy is a solid, affordable workforce management tool for hourly-heavy businesses. The template-based scheduling and one-click payroll integration save real time, and the per-user pricing is reasonable for what you get. The mobile app makes shift management easy for distributed teams. However, the reporting tools are frustrating, notification reliability is spotty, and the leave balance logic has edge cases that trip up finance teams. If you manage hourly workers across multiple locations and want to stop wrestling with spreadsheets, Deputy is worth the $5.50/user/month.
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