RecordsKeeper
TL;DR
RecordsKeeper.AI is an AI-powered document management platform that auto-categorizes, searches, and secures your records across cloud storage in one searchable hub.
Key Facts
Pricing
Starting at Free
License Tier 1
- 3GB storage
- 550 AI search & retrievals per month
- 1,250 files processed per month
- 1 team member
- 2 document signings
- All future Personal plan updates
License Tier 2
- 8GB storage
- 1,400 AI search & retrievals per month
- 3,250 files processed per month
- 3 team members
- 5 document signings
- 3 data rooms
- All future Silver plan updates
License Tier 3
- 12GB storage
- 2,350 AI search & retrievals per month
- 7,500 files processed per month
- 5 team members
- 20 document signings
- 10 data rooms
- All future Gold plan updates
License Tier 4
- 24GB storage
- 3,750 AI search & retrievals per month
- 12,000 files processed per month
- 7 team members
- 30 document signings
- 15 data rooms
- All future Gold plan updates
License Tier 5
- Largest storage and highest AI search, retrieval, and file-processing limits across all tiers
- Document signing
- Create data rooms
- Data export
- All future Platinum plan updates
Additional Pricing Information
The AppSumo lifetime deal (now sold out) mapped to the vendor's Personal/Silver/Gold/Platinum plans. On the vendor site today: Starter is free for up to 5 users, Growth is custom-priced and billed annually, and Enterprise is tailored to your environment. SourceForge lists the Growth plan from $99/month/user.
Details
What is RecordsKeeper?
RecordsKeeper.AI is an AI-first records management platform that pulls files from Google Drive, OneDrive, Dropbox, Box, Amazon S3, and Azure Blob Storage into a single centralized repository. An AI agent tags and organizes documents automatically, answers natural-language questions with source citations, and summarizes long files so you don't have to dig through reports. On the security side it layers role-based access, file encryption, blockchain-backed audit trails, and automated compliance tracking for HIPAA, SOX, GDPR, and SOC — plus virtual data rooms and document signing for deal and audit workflows. Founded in April 2024 by a serial founder whose prior ventures spanned blockchain education, NFTs, the metaverse, and AI avatars, the bootstrapped startup launched an AppSumo lifetime deal in August 2025 that has since sold out. There is no TrustRadius or G2 listing yet; the public feedback that exists is thin and mixed — 2.2/5 across 5 AppSumo reviews and a single 5-star Product Hunt review — so any purchase here is a bet on an early-stage product still finding its footing.
Key Features
- *AI Auto-Categorization** — Automatically tags, classifies, and files documents into a self-organizing repository that gets smarter as you add files.
- *Natural-Language Search** — Ask questions conversationally and get context-aware answers with source citations instead of file lists.
- *Document Summarization** — Generate quick key insights and takeaways from long reports without reading them end to end.
- *Cloud Storage Sync** — Connect Google Drive, OneDrive, Dropbox, Box, Amazon S3, and Azure Blob Storage to centralize scattered files.
- *Blockchain-Secured Audit Trails** — Immutable, tamper-proof record logs that keep a verifiable history of every document action.
- *Compliance Automation** — Automated compliance tracking for HIPAA, SOX, GDPR, and SOC with audit-ready reports and real-time alerts.
- *Role-Based Access & Encryption** — Granular permissions and encrypted files so only the right people see sensitive records.
- *Virtual Data Rooms & E-Signature** — Secure deal and audit spaces with controlled sharing, NDAs, and digital document signing.
- *Workflow & Retention Rules** — Define rules that decide when documents get stored, archived, or deleted based on your policies.
Who is it for?
- Small businesses and startups drowning in scattered Google Drive and Dropbox files who want one AI-organized hub
- Solo professionals handling contracts, tax documents, and compliance paperwork who want auto-filing and fast search
- Teams that need audit-ready records for HIPAA, SOX, GDPR, or SOC-style compliance without hiring a compliance officer
- Anyone who picked up (or is watching) the AppSumo lifetime deal and wants centralized AI search with citations
Who is it NOT for?
- Anyone who needs a proven, battle-tested document system for critical records right now — this product is still early and unstable
- Teams with strict data-residency requirements (EU/GDPR) until you've verified where your data actually lands
- Large enterprises needing SSO and SCIM — that only comes with the custom Enterprise tier, not the lifetime deal
- Anyone with zero patience for slow file processing and flaky cloud integrations during the launch window
The Bottom Line
RecordsKeeper.AI has an appealing pitch — AI that files, finds, and secures your documents for you — but the execution so far has been rough: a 2.2/5 AppSumo rating from just five reviews, three-hour file processing, a months-long broken OneDrive integration, and one reviewer locked out of their account for months. The lifetime deal is sold out anyway, so this is a hard pass for now unless you enjoy beta-testing storage apps with your most important records. Let it mature, stack up real reviews on G2/Capterra, and revisit.
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